Filing property deeds is an essential step in legally transferring ownership of land or property. Whether you are an individual buyer or working with a real estate company, understanding the process of filing property deeds at the sub-registrar office is crucial to ensuring a smooth and legally compliant transaction. Here’s what you need to know:
1. Filing Property Deeds at the Sub-Registrar Office
The buyer is usually responsible for preparing the property deed and submitting it for registration at the sub-registrar office. Along with filing the deed, the buyer must cover the registration fee and other associated costs. This step formalizes the property transfer.
2. Filing by Real Estate Companies
When purchasing property from a real estate company, the company typically prepares all necessary documents for the buyer and files them for registration. Although the real estate company manages the documentation and filing process, they often pass on the registration costs to the buyer.
3. Who Can File Documents for Registration?
Either the buyer or the seller can file the property deed at the sub-registrar office. The person who submits the documents is responsible for ensuring that all the details are correct and for paying any fees required during the registration process.
4. Filing Through a Power of Attorney (PoA)
If the buyer or seller cannot file the documents personally, they may assign an agent through a Power of Attorney (PoA) to handle the filing on their behalf. This is common in real estate transactions where the buyer or seller may delegate the responsibility to an agent to complete the registration process at the sub-registrar office.
5. What Does Filing Involve?
Filing a property deed goes beyond just submitting the document. It involves:
- Paying the registration fee
- Signing the deed
- Providing biometric data (fingerprints)
- Taking photographs
- Retrieving the registered document after the process is completed
These steps ensure the property transaction is officially recorded.
6. Special PoA vs. General PoA
It’s important to distinguish between a Special Power of Attorney (PoA) and a General PoA. A Special PoA grants an agent the authority to file property documents at the sub-registrar office, while a General PoA gives broader authority, including the power to sell the property on behalf of the principal (property owner).
7. Understanding Filing PoA
An agent granted with a Filing Power of Attorney appears before the sub-registrar on behalf of the buyer or seller to manage the registration process. While the agent can handle formalities like signing and filing the documents, they do not have the legal authority to sell the property unless a General PoA is in place.
8. Signing at the Real Estate Office
In real estate transactions, the owner or authorized agent often signs the necessary property documents at the real estate office itself. Buyers may also sign the sale deed either at the real estate office or the office where the deed is prepared. This allows for a seamless transition to the sub-registrar office for final registration.
9. Role of the Filing Agent
In many cases, the seller or the real estate company’s owner does not need to appear in person at the sub-registrar office. Instead, they may send a filing agent to handle the registration process on their behalf. The filing agent ensures that all formalities are completed properly.
10. Who Can File Documents?
The task of filing documents at the sub-registrar office can be done by:
- The buyer
- The seller
- Their authorized agents The filing agent handles the entire process, including submission of the deed, payment of fees, and ensuring that the property is officially registered.
Conclusion
Filing property deeds at the sub-registrar office is a critical part of any real estate transaction. Whether handled by the buyer, seller, or an authorized agent, the process ensures that the property is legally transferred and documented. Understanding the roles of those involved and the steps required for filing will help prevent delays and ensure a successful transaction.
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